Frequently Asked Questions . . .
“Who is Patrick Madrid?”
“What topics does Patrick speak on?”
He has numerous dynamic and high-impact topics to choose from. Browse through the complete list here.
“How can our parish or group schedule an event with Patrick?”
It easy. Just fill out the seminar request form and send it in. The date(s) you request will be checked against Patrick’s speaking calendar for availability.
If you have any questions, please contact his event coordinator, Peggy Fedorovich, via e-mail. (Seminar-related messages only, please.)
Once your parish or group is ready to confirm the selected available date(s) it wants to reserve, the pastor or the head of the hosting organization sends in the deposit and a signed copy of the event agreement, indicating that the sponsoring organization understands and agrees to the requirements listed therein.
A non-refundable deposit of $1,000 is required to secure the date(s) requested by the parish or group ($3,000 deposit for foreign speaking engagements; business-class air travel is required for overseas speaking trips). Once we receive the deposit and the signed agreement, we will reserve the date(s) for your group and publish it on Patrick’s calendar of events.
If your group or parish is interested in hosting a one-evening event during one of Patrick’s already scheduled speaking visits in or near your area (i.e., within driving distance of another scheduled event), please contact his event coordinator, Peggy Fedorovich by e-mail to make arrangements. (Seminar-related messages only, please. All radio-related e-mails should be sent to Patrick’s producer, Kaylyn Green.)
Mailing Address: PO Box 640, Granville, OH 43023.
ONE-EVENING EVENT (within the U.S.): Monday through Friday
- $2,500 honorarium, plus transportation, meals, and lodging.
WEEKEND DAY or EVENING EVENT (Saturday or Sunday, within the U.S.):
- $3,500 honorarium per day plus transportation, meals, and lodging.
MULTI-DAY EVENT (e.g., parish missions) are also available.
NOTE: A non-refundable deposit of $1,000 is required in order to secure the requested date(s).
When the sponsoring organization is ready to reserve the requested date(s), the non-refundable deposit should be mailed in along with a signed copy of the agreement form.
LEGATUS EVENTS: Please contact Peggy Fedorovich for details.
“What travel and lodging expenses are involved?”
In some cases, Patrick is able to drive to the event and so the only travel expense will be for his round-trip mileage (calculated @ .70 cents per mile) or the cost of a rental car, including gas and insurance. If he needs to fly to the location of the event within the continental U.S., the travel expense will be a fist-class ticket on American Airlines (or Delta, if American does not fly that route) either first class fare or upgrade segments (typically $30 per 500-mile segment).
Lodging expenses are the cost of the hotel room for however many nights Patrick needs to spend away from home to accommodate the needs of the hosting parish or group. This is typically one or two nights, depending on when he can arrive and leave (e.g., when an event starts in the morning, he will need a room the night before as well as the night of the event). Meals associated with his travel to, from, and during an event are also part of this expense.
Once Patrick has selected the flight itinerary, the hosting organization pays for the ticket using its credit card and also prepays for the hotel room before Patrick’s arrival.
In the event of bad weather, plane delays, or other unforeseen obstacles that prevent Patrick from maintaining his scheduled travel itinerary, the hosting parish, conference, or group will also cover whatever additional reasonable travel and lodging expenses (e.g., an additional night in a hotel, meals, rental car) may become necessary for him to expeditiously complete his travel to and from an event.
“How do I check for available dates on Patrick’s calendar or find a seminar taking place in my area?”
If you’d like to plug in to an existing seminar by hosting a one-night seminar at a parish near a currently scheduled event, please check Patrick’s event calendar for details and then contact Peggy Fedorovich, his event coordinator, by e-mail. (Seminar-related messages only, please. All radio-related e-mails should be sent to Patrick’s producer, Kaylyn Green.)
“How long in advance should I start planning a seminar?”
The further in advance you reserve the date(s) for your seminar, the better. By planning early, you’re much more likely to get the date(s) you want, and you can also take advantage of many different ways of promoting the event. Most parishes and conferences reserve their date(s) at least four months in advance, some even a year in advance. We recommend that you reserve your date(s) at least two months in advance.
“Is it okay to invite non-Catholics to a Patrick Madrid seminar?”
Absolutely. Non-Catholics are always warmly welcomed at these seminars. Patrick’s talks are respectful toward non-Catholics, even though issues on which Catholics and non-Catholics disagree are discussed.
“Should our seminar be open to other parishes and to the general public?”
Yes, definitely. It’s always better to invite the entire community, especially fellow Catholics from neighboring parishes. This will make your parish’s Surprised by Truth Seminar even more of an effective outreach to those outside your parish, and it will help you build community on a broader level.
“How should we get the word out and promote the seminar?”
There are several effective ways to promote the seminar once you have reserved the date(s):
Arrange for your pastor and the associate pastors of the parish to announce the event at the Saturday night and Sunday Masses for the two weeks immediately prior to the event. If the pastor is enthusiastic in inviting and encouraging the parishioners to attend, many will. This is a very effective way to generate interest (and attendance) among the parishioners. We respectfully encourage the priests of the parish to personally announce the seminar and invite the parishioners to attend. Making this announcement at the end of the Masses during the two weekends prior to the seminar is perhaps the single most effective means of generating attendance.
It is also very effective to display copies of an 11″ X 17″ information poster in various locations within vestibule and elsewhere on the grounds of the hosting parish (as well as at other parishes that agree to post it) to help raise parish awareness of the seminar.
PLEASE NOTE: Long experience has shown that to achieve maximum turnout it is important to distribute the flyers parish-wide on each of the two Sundays immediately preceding the event.
One way to distribute the fliers so that they have maximum impact is for the ushers to distribute them at the conclusion of Mass as the pastor or associate pastor make the announcement from the pulpit.
We have found that having the ushers put the flyer directly into the hands of the parishioners is far more effective than leaving the flyers in stacks near the entrances.
We recommend you display the 11″ x 17″ posters in many places throughout the parish buildings, especially at each of the entrances to the church. Please encourage your neighboring parishes and Catholic-owned businesses to also display the posters.
Arrange for other parishes in your area to also make the announcement about the seminar and, if the priests at those parishes are amenable, arrange for fliers to be distributed at those parishes on the two weekends preceding the event.
Place a space ad in your local secular and diocesan newspapers. This type of announcement will incur some cost, but it is another very effective way to get the word out to the wider community beyond your own parish.
Send a press release to both your local secular and diocesan newspapers. This kind of announcement is typically free, though it may be limited to a text-only format (i.e. a news brief).
Please feel free to download and make use of this sample press release as a basic template for your own seminar press release. Feel free to modify it as needed.
If the location of your seminar is in a major metro area, it’s also recommended to place a paid ad or a press release (or both) in national Catholic publications, such as the National Catholic Register and Our Sunday Visitor Newspaper.
If you have Catholic radio in your area, contact the station(s) to see if it will allow you to place a free public service announcement” (PSA) on the air announcing the seminar (listen to a sample radio PSA used to promote one of Patrick’s events). Most stations will be willing do this for you. Ditto for many secular radio stations.
Place the posters in and around the parish church. Some parishes will have a banner made to display on the grounds facing the street so passers by in cars and on foot will see the announcement. This is also very effective in getting the word out.
If your budget permits it, direct mail the announcement flier (or even a simple announcement postcard) to all registered families in the parish. Experience has shown that this technique also works very well in generating a large turnout.
“What’s the format for an all-day Saturday seminar?”
Saturday seminars typically begin at 9:00 a.m. or 9:30 a.m. and last until 4:00 p.m., depending on the parish’s Saturday evening schedule of Mass and confessions. Patrick is completely flexible on the subject of schedules and is happy to accommodate the needs of the parish or sponsoring group.
The lunch break typically runs from noon till 1:00 p.m. There are brief intermissions between the different talks to allow for coffee and restroom breaks. The typical all-day Saturday event comprises a total of four complete talks (two in the morning and two in the afternoon) plus a full-length “Open Forum” Q&A session.
Here’s a typical all-day Saturday seminar schedule:
9:00 a.m. — Talk # 1
10:00 a.m. — Break; approximately 20 minutes is needed for a break so the audience can use the restroom, stretch, buy books, and get refreshments (if served).
10:20 a.m. — Talk # 2
11:30 a.m. — Q&A session
12:00 p.m. — Lunch break
At this point, if there is to be a free-will offering, the collection is taken up by the ushers, before the audience leaves for lunch.
1:00 p.m. — Talk # 3
2:00 p.m. — Break
2:20 p.m. — Talk # 4
3:15 p.m. — Q&A session
4:00 p.m. — Conclusion, closing prayer
“What’s the format for an evening seminar?”
A one-evening seminar typically lasts two-and-a-half hours, usually beginning at 7:00 p.m.
7:00 p.m. — Welcome, opening prayer, introduction of speaker
8:00 p.m. — Talk concludes
At this point, if there is to be a free-will offering, the collection is taken up by the ushers. During this time, Patrick Madrid will speak for a few minutes about some of the books & DVDs available on the tables. The intermission typically will last for approximately 20-30 minutes so members of the audience can use the restroom, stretch, socialize, buy books, and get refreshments (if served).
8:30 p.m. — Q&A session begins
9:30 p.m. — Conclusion and closing prayer
“What’s Patrick Madrid’s policy about books, DVDs, and CDs ?”
Providing good Catholic books, CDs, and DVDs to the seminar attendees is a good way to help deepen their love for Christ, and expand their knowledge of the Catholic Faith. These resources will help perpetuate the excitement and commitment gained from the seminars.
Patrick Madrid will bring his own books & CDs to the seminar. The parish or sponsoring group will provide three 8-foot tables for his books, located in or near the room where the seminar is held. We also request that the parish designate four people to help at the tables as volunteers.
We request that no other bookstore or other group sell books, CDs, and DVDs at Patrick’s seminars. If that is impossible, the parish or hosting group is required to ensure that none of his book, CDs, or DVD titles be carried by any other vendor at the event, so that his materials will be available exclusively at his book tables.
All major credit & debit cards are accepted at Patrick’s events. We use Intuit’s GoPayment system which processes all card transactions on the spot. We are able to provide e-mailed receipts for any customers who request them.
The hosting parish or group is required to handle getting the remaining books & CDs shipped back to Surprised by Truth Seminars expeditiously — ideally, within 2 business days of the conclusion of the seminar. This includes performing an inventory of the remaining items, re-boxing them into the fewest number of boxes, and sealing and weighing the boxes. Shipping costs can be billed directly to Patrick Madrid’s UPS account, not to the parish.
“Will Patrick be available for signing books at the seminar?”
Yes indeed. He’ll be happy to sign books during all the breaks and after the seminar, for as long as time permits. Feel free to bring any of Patrick’s books you may already own. He’ll cheerfully autograph those for you as well.
And for discriminating bibliophiles who want that extra special book-signing experience, Patrick will cheerfully inscribe your books with a much more impressive name, such as “Scott Hahn,” “Peter Kreeft,” or even “Archbishop Fulton Sheen”! Just imagine how impressed your friends and family will be when you show them.
“What’s the policy about audio and video recording?”
The parish or hosting organization may record the seminar(s) in audio or video format but ONLY by agreeing to the following stipulations:
- The parish or hosting organization agrees that the sole copyright owner of the recording(s) made of his seminar(s), both audio or video, is Patrick Madrid. The parish also agrees not to give or sell, license, gift, or in any other way convey copies of the recording(s) to any third-party organizations (e.g., a tape distribution apostolate, bookstore, or other organization) for reproduction, sale, distribution, loaning, storage, website download, or any other purpose.
- A duplicate master copy of the audio and/or video recording(s) will be given to Patrick Madrid at the conclusion of the event or shortly thereafter, depending on what arrangements are made in advance of the seminar, though the parish may keep on hand a duplicate master for the purpose of making copies of the recording(s) for the benefit of the local parish members.
- The parish or hosting organization may duplicate and sell copies of the recording(s) of the seminar at the seminar itself, if agreed upon with Patrick Madrid in advance, and the proceeds will go to the parish or hosting organization, minus a 15% royalty payable to Patrick Madrid (i.e., 15% of the amount of all gross revenues generated by the sales of the recording[s], whether in audio or video format).
- If the parish or hosting organization wishes to continue reproducing and distributing tapes of the event after the fact, it must agree in writing in advance that such distribution will be limited to only the local parish (i.e. not to other groups, and not through advertisements in publications or on the Internet or in any other manner), and a 15% royalty will be paid quarterly to Patrick Madrid.
“What’s Patrick’s policy regarding payment of the speaking fee?”
A non-refundable deposit of $1,000 is required to secure the date(s) requested by the parish or group, and the remaining balance of the fee, plus any travel and/or lodging expenses, must be paid in full by the parish or sponsoring group on the day Patrick arrives for the event. The speaking fee balance and the travel expenses should be on separate checks.
If requested, Surprised by Truth Seminars will submit an invoice for Patrick’s speaking fee. Please contact Peggy Fedorovich via e-mail to arrange for this.
“Our diocesan policy requires all outside speakers to provide a letter of recommendation from the speaker’s pastor. Does Patrick have one?”
Yes. If this is required by your diocese or parish, you may request a current letter from Patrick’s pastor verifying that he is a registered parishioner “in good standing.” Please direct your request to:
Fr. Stephen Alcott, O.P., Pastor
Saint Patrick’s Catholic Church
280 North Grant Avenue
Columbus, OH 43215
To request a letter from Patrick’s home diocese, please write to the chancellor of the Diocese of Columbus:
Deacon Thomas M. Berg, Jr., Chancellor
Catholic Diocese of Columbus
198 East Broad Street
Columbus, OH 43215
“What if I have other event-related questions that are not covered here?”
No problem. We’ll be happy to assist you with any additional information you might need. Please contact Peggy Fedorovich by e-mail.